ICES Job Opportunities

The Institute for Computational Engineering and Sciences at the University of Texas at Austin is seeking outstanding individuals for the following positions:

Senior Administrative Associate


To provide administrative support to research centers and research groups within the Institute.


Manage daily functions of research centers/groups. Typing of correspondence and general center business, and maintain all center/group files and reports. Serve as liaison between the research centers/groups and University departments as well as outside entitities on various matters. Schedule and organize meetings, seminars, workshops, conferences, etc. Process visiting faculty, post docs, researchers, student, and some faculty assignments including immigration paperwork/visas. Process tuition and scholarships for students. Make travel arrangements; process travel reimbursements as well as other types of reimbursements, payments to vendors, and purchase orders. Process research proposals through various funding agencies including creating budgets and other required documents and work with the Office of Sponsored Projects. Maintain and reconcile all accounts of the centers and groups. Other duties as assigned.

Required Qualifications

High School graduation or GED. Seven years of clerical experience. A combination of one year of experience as a clerical supervisor or performing complex administrative functions; three years experience with research proposal preparation and submission to Sponsored Projects and federal and industry agencies; extensive knowledge of pre and post research awards from federal agencies; experience maintaining research budgets and knowledge of requirements and policies; knowledge of state accounting and/or bookkeeping; experience composing correspondence; strong command of the English language, both written and oral; experience organizing large meetings, seminars and workshops; strong organizational skills required; experience with Microsoft Word and Excel; equivalent combination of relevant education and experience may be substituted as appropriate; professional demeanor, punctuality, and good attendance is important. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience processing visas for foreign visitors; experience using Filemaker Pro and UT Define; knowledge of the University policies and procedures; experience making travel arrangements and processing travel reimbursements.

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ICES Postdoctoral Fellowship

ICES believes postdoctoral researchers are vital to the Institute's work. As a result, an endowment was donated as funding for the ICES Postdoctoral Fellowship Program. The generous fund allows ICES to attract outstanding computational scientists who have recently completed doctoral studies in areas relevant to research conducted at the Institute. Fellowship stipends are approximately $60,000 per year. In addition, fellows receive UT employee benefits and relocation expenses up to $1,000. Under the terms of the endowment, preference is given to applicants who are U.S. citizens, but qualified foreign students will also be considered.

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Moncrief Faculty Positions

The Institute for Computational Engineering and Sciences (ICES) at The University of Texas at Austin announces the creation of a comprehensive initiative to bring advances in computer modeling and simulation to bear on the scientific and engineering Grand Challenges that affect our nation's well-being and competitiveness.

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